Data Protection Policy
This privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.
- The Cornwall Garden Society (CGS) keeps data relating to its members: and to suppliers of goods and services. Such data is kept in digital form and/or in paper records.
- The CGS designated Data Controller is the CGS Treasurer.
- Data relating to members of CGS
The Membership Secretary is responsible for processing and maintaining accurate data relating to members of CGS.
- Data relating to members of CGS includes names and addresses, email addresses and bank details. Such data is collected at commencement of membership and will be deleted when membership ends. Such data is used solely for communications to members, and for the processing of annual subscriptions.
- Data relating to members will be kept in password protected computers under the control of the Data Controller, and/or the Membership Secretary and/or in the form of paper records stored in locked premises when not in use.
- A member is entitled to full details of data stored in relation to him or her on request to the Membership Secretary. The Membership Secretary will respond to such requests within 21 days.
- Data relating to suppliers of goods and services
Data relating to suppliers of goods and services will be processed by the member of the CGS executive committee responsible for the relevant CGS activity or aspect of the CGS administration. Thus, by way of example, the CGS Show Director is responsible for processing data relating to suppliers of goods and services for the annual CGS Spring Flower Show. Details of the relevant member of the CGS Executive Committee will be provided on application to the Honorary Secretary.
- Data relating to suppliers of goods and services will be used solely for obtaining quotations from or contracting with such suppliers. It will be deleted either when such goods or services are no longer required from such supplier, or when the supplier no longer provides such goods or services.
- Data relating to suppliers of goods and services is kept either in computers that are password protected and/or in the form of paper records stored in locked premises when not in use.
- Suppliers of goods and services are entitled to full details of data stored in relation to them on request. Such requests should be directed to the Honorary Secretary who will respond to the request within 21 days.
- The Data Controller is responsible for reporting any breach of the GDPR to the ICO and the Charity Commission.